March 6, 2016

Voting Members:

Cherie Wong       Ian Soutar      William Gagnon         Jesse Langelier (joined in late)  

Attendees:

Emilianne Lepine     Alex Tyrell      Eric Gilmour     Jackson McLean

Meeting Chair: Cherie

Motion to adopt agenda: Ian

Seconded: William

Motion to adopt minutes of last agenda: Ian

Seconded: William

Global Green Conference, Liverpool UK

  • William would love to represent YGC at Liverpool, would be a qualified candidate, but cannot join and send his regrets

    • COP 23!

  • Donation at least $200CAD

Stefan’s YGC Membership & Hand off to Federal Council

  • Would have been an in-camera issue, but included the members as participants - to have an open conversation and public

  • Member: Stefan had published a post, accusing Member of making the issue worse, without direct mention of the persons involved (except Cherie)

    • Asked by Stefan to mediate, even tho Jackson is a regular member

  • Asking councillors where they stand

  • Member: militant position against all GPC leadership, do not think there is a reasonable to negotiate on Stefan’s side. Stefan would want to demand an appeal

  • Member: Stefan is still attacking us, trying to diminish YGC reputation - not a productive member

  • Member: no point in dealing with him - there have been months of abusive comments. Not backing off, even when told - this is unacceptable

    • Not entitled to be abusive within GPC

  • Motion: To dissociate Stefan K from the Young Greens of Canada, and to refer the issue of ongoing harassment to Federal Council, to give them full power deal with Stefan’s violation of the GPC Code of Conduct

    • Passed: unanimously in favour

In-Camera Motion: Ian

Second: William

  • Handed off election matters to staff 

Next Meeting: March 20, 8:30PM est/ 5:30PM pst

Motion to adjourn meeting: Ian

Seconded: William

February 27, 2017

Voting Members:

Cherie Wong        Ian Soutar        William Gagnon         Jesse Langelier (absent)

Meeting Chair: Cherie

Motion to adopt agenda: Cherie

Seconded: William

Motion to adopt minutes of last agenda: Ian

Seconded: Cherie

Website

  • New layout!

    • Modify to create a flow on the website

    • Gradually make it better!

  • Calendar: google calendar?

  • French: Needs update & continue to translate

Newsletter

  • Awaiting staff

  • Upload to website & social media

Campus Kits

  • Campus clubs reach out: call & speak with all the clubs: What do they want/need?

  • SWAG Kits:

    • Quote came in, but not sure if we need professional hire to produce designs

    • Produce designs and send to campus clubs

    • Promote visual continuity with YGs

    • May 1: Ready to print

Global Green Conference, Liverpool UK

  • Ian: Leaning towards having another Spanish speaker and Canadian youth delegate to the Liverpool Congress

    • William uncomfortable to speak about whether he should go to Liverpool

  • Cherie, stated on the record: I will not agree to send a third youth delegate, I don’t believe it is an appropriate use of YGC funds

    • Global South could do with a higher donation, and it will still be affordable for YGC - to reach out and help other GPs send a delegate to Liverpool

  • Council fail to reach consensus: Table till next meeting

Next Meeting: March 6th 830PM est/530PM pst

Motion to adjourn meeting: Cherie
Seconded: Ian

February 15, 2017

1. Participation

  • Present:

Ian Soutar            William Gagnon        Jesse Langelier        Cherie Wong

2. Previous Action Items

  • N/A

3. Agenda Item

Motion to adopt agenda: Cherie

Seconded: William

Motion to adopt minutes of last agenda: Cherie

Seconded: William

Funding for UVic Greens banner

  • $50

  • Discuss more in the Envisioning Session (tomorrow)

  • Ian will email Stuart to participate in Envision Session

  • Designs - External Out-source!

Public Outreach

  • Petition for PR!

    • Share the link again!

    • Reach out to campus clubs for PR Campaign

      • Share the phone number - Excel

      • Call on own time

Website

  • William is meeting Jeff at 5PM tomorrow

  • Soraya is on the translation

Newsletter

  • Translated & send to Jeff

Campus Kits

  • Envision Session (what goes in)

  • Most of the budget for Promotional & Printing will go to campus swag

Global Green Conference, Liverpool UK

  • Motion: To appoint Cherie Wong and Ian Soutar as the youth delegates for the Young Greens of Canada to the Global Green Congress

    • All in favour

  • Ian is sponsored to represent FPVA at Global Greens

  • Extra $ for Travel: Sponsoring someone from Global South to Liverpool OR Sponsor another Canadian YG

    • Exploring options for another Canadian YG?

      • There are 5 delegates from the GPC: Elizabeth, Ken, Jean, Ian, Cherie

      • In need of Spanish speakers, which Ian can assist

      • Delegates needs to be representative of the Green Party of Canada and Young Greens of Canada

        • We cannot select any member to attend

        • Suggest to send another delegate, but concerns of cost and the allocation of funds

    • Motion: To donate CAD$200 to the Global Young Greens to sponsor Global South in attending Global Green Congress

      • Passed

      • Discussion: many global south GP cannot afford to send any delegate, FC & GPC were advised to send donations

    • Motion: To ask Federal Council of Canada to match the donation to the Global South

      • Passed

Motion to recommend Cherie for the Youth Coordinator position

  • Passed

  • Cherie abstain

Provincial/Territorial committee

  • Finding youth reps within provincial/territorial

  • Quebec found their youth rep

  • Awaiting other GPs to send in their reps

 

4. Varia

  • Next Meeting: March 6th 2017

5. Adjournment

  • Motion to adjourn meeting: William

    • Seconded: Jesse

 

January 25, 2017

1. Participation

  • Present:

Ian Soutar            William Gagnon        Jesse Langelier        

Cherie Wong

2. Previous Action Items

  • ACTION: YGC Budget 2017

3. Agenda Item

Motion to adopt agenda

  • Moved by Ian Soutar

  • Seconded by William

Motion to adopt minutes of last agenda

  • Moved by William

  • Seconded by Ian

Website

  • Update minutes onto website & translate into french

  • Website in progress, William is in touch with Jeff Braunstein for technical coordination.

  • Cherie will coordinate with William about documents to be put on the website.

  • Ian will coordinate with William about tagging members as Young Greens when they register

Newsletter

  • In progress by Ian, to be translated by staff or third party.

  • Mailing out : Ian and William will coordinate with Jeff Braunstein (support@greenparty.ca)

  • Cherie will check with GPC about translation.

  • Constitutional amendments are to be send out at least 20 days before the voting.

  • Early April : to promote and involve YGC about constitutional amendments.

Budget 2017

  • Adding more detailed descriptions (Liverpool, COP23)

  • Update from GPC: 10k$ to create long term youth strategic plan.  Youth strategist will be hired in the next couple months and will join a YGC meeting for coordination.

  • Full-time youth coordinator : timeline: July.

  • GPC will provide help with budgeting and accounting.  

  • North American Greens might be able to provide money to send 1 member of YGC to Liverpool and funding for the other YGC member will come from GPC

Action Campaigns & Collab with Organizers

  • Next campaigns : proportional representation (proposed by CW & IS) (town halls and other youth engagement) & campus clubs starter kits (proposed by WG)

Campus Kits

  • Deliverables to be produced about campus kits, what every YGC council member has to provide so that we can put everything together.

    • Sample constitution;

    • Brand guideline;

    • Get the continuity clause from Marco (AB Greens);

    • Integrate Ian’s narrative about how to get started;

    • Examples of past events that happened with pictures;

    • Social media guide + templates;

    • Cheat sheet for social media to be sent to William by Ian;

    • Signs of swag;

    • Assembling : interactive PDF refering to google doc.

Counsellor Blogs

  • Integrating Young Green Stars on the counsellor blogs, putting on the newsletter.  We will integrate feature young greens for the next newsletter.

Committees

  • Youth rep from provincial/territorial green parties : working groups to be created.  Idea is to unite territorial and provincial young greens.  Requirements : meeting once a month.  Working relationship promoting both ends : YGC could promote a provincial campaing (ex : AB oil spill campaign by the AB Greens)

  • Action Campaigns: Focus on one at a time

YG Stars

  • Refer to point “Counsellor Blogs”.

4. Varia

  • N/A

5. Adjournment

  • Motion to adjourn the meeting by William Gagnon

    • Seconded by Ian Soutar



 

November 28, 2016

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            William Gagnon      Jesse Langelier        Cherie Wong

2. Previous Action Items

  • N/A

3. Agenda Item

  • Motion to adopt agenda
  • Ian moves, William seconded
  • Motion to adopt minutes of last agenda
  • William moves, Ian seconded

Website

  • William take on the project to translate
  • Updating minutes asap

Newsletter

  • Include notice of executive position changes
  • Motion: To accept Emilianne’s resignation and wish Emilianne all the best in her future
  • Jesse moves, Ian seconded
  • Motion: To appoint Ian as the interim Co-Chair of the Young Greens of Canada until the 2017 Council Election
  • William moves, Jesse seconded

Budget 2016

  • Own YGC budget, excluding staffing expenses (to be determined by GPC)
  • Any suggestions to add to it?
  • William: Keep track of members, likes, shares, follows
  • Calgary SGM

Young Greens’ Global Engagement

4. Varia

5. Adjournment

  • We have carpooling in place & accommodation
  • Australia YG’s Electoral Conference
  • Jan 27~29th
  • Funding from FC?
  • Liverpool 2017
  • COP 23
  • Select a delegate: Going along with GPC
  • N/A
  • Motion to adjourn: Ian
  • Seconded: Emilianne

November 7, 2016

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            Cherie Wong

Jesse Langelier        William Gagnon

2. Previous Action Items

  • N/A

3. Agenda Item

Motion to adopt agenda

  • Passed

Motion to adopt minutes of last agenda

  • Passed

Website

  • Minutes are ready to be placed onto the webpage

  • Looking to integrate GPC events onto YGC website

  • December 1st: Deadline for finalization

  • Update William on suggestions

  • Ask Emily: Translation service & details of exchange

Information Pack for Campus Clubs

  • Requests from campus clubs: Asking for general info on how to get started

    • ~10 pages PDF

    • Activities, How-tos, easy information

Newsletter

  • After SGM, before Christmas

Constitutional Amendments

  • Look into Young Liberal’s constitution for ideas for structural organization

Budget 2016

  • Own YGC budget, excluding staffing expenses (to be determined by GPC)

  • Jesse: come up with variations, swag $,

Calgary SGM

  • Donation?

Emilianne’s to-be Vacant Seat

  • Emilianne: Personal note to public on resignation

  • William suggested Ian should take the Co-Chair position

Global Young Greens 2017

  • Select a delegate: Going along with GPC

4. Varia

  • N/A

5. Adjournment

  • Motion to Adjourn: Emilianne

    • Ian Seconded

 

October 18, 2016

 

 

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            Cherie Wong

Jesse Langelier        William Gagnon

2. Previous Action Items

  • N/A

3. Agenda Item

Project Updates

  • Cherie

    • Envisioning Sessions: Excel - Sign up on dates & topics

    • Each executive member can hold a session with different topics

  • Ian

    • Running MLA in Port Moody!

    • Connecting with SFU

  • William

    • Website!

      • Nov 1: 1st draft

      • Ready by December 1st - Bilingual

4. Varia

  • Calgary SGM

  • Global Greens Congress 2017

5. Adjournment

  • Motion to Adjourn: Emilianne

    • Ian Seconded

September 7, 2016

 

1. Participation

  • Present:

Ian Soutar            William Gagnon        Jesse Langelier        Cherie Wong

2. Previous Action Items

  • ACTION: Create blacklist document for inappropriate comments, and after third offense, YG Council will have in-camera meeting to decide whether or not to block individual

  • ACTION: Create Facebook group for YG engagement

3. Agenda Item

  • Motion to adopt agenda

    • Motion: Ian Soutar

    • Seconded: William Gagnon

  • Motion to adopt minutes of last agenda

    • Motion: William Gagnon

    • Seconded: Ian Soutar

  • Minutes taking conducted by: William Gagnon

    • Motion: Ian Soutar

    • Seconded: Jesse Langelier

  • [Discussion Regarding Stefan K.’s Appeal]

    • Motion that whether YG Council will reconsider Stefan’s appeal for his first offense.

      • Nay: 4

    • Motion to vote that whether YG Council will reconsider Stefan’s appeal for his second offense.

      • Nay: 4

  • In Camera for Administrative Issues

    • Motion: Ian Soutar

    • Seconded: Jesse Langelier

  • Motion to end in camera session

    • Motion: William Gagnon

    • Seconded: Ian Soutar

  • PR rallies! (Ian & William)

    • Wrap up : getting people to know about the meetings.  In touch with Fair Vote.  Greet MPs when they meet in airports.

    • Ian : asked ERRE committee if legal to hand out partisan information during town hall meetings.

    • William will be sharing marketing material for electoral reform town halls with Ian to work on template letter to be sent out to volunteers.

    • Closing this subject.

4. Varia

  • N/A

5. Adjournment

  • Motion to Adjourn: William

    • Seconded: Ian

August 10, 2016

Executive Meeting Minutes of the Young Greens of Canada

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            William Gagnon
Jesse Langelier        Cherie Wong

2. Previous Action Items

  • ACTION: Sign confidentiality agreements

  • ACTION: Prepare speeches

3. Agenda Item

  • Motion to adopt agenda

    • Motion: Ian

    • Seconded: Jesse

  • Minutes taking conducted by: Ian

    • Motion: Emilianne

    • Seconded: Jesse

  • Motion to appoint Jesse to be Representative for YGC on GPC Fund and Finance Committee: Ian
    Second: William

  • Convention Debrief

    • Newsletter: Ian update us!

      • Ian uploaded summary of convention to drive for review

        • Members who attended will make an individual review of their own experiences, excerpts of which may be included in the newsletter

    • Individual updates after convention 2016: how do you feel, what did you learn, thank you, shootouts, etc

  • PR rallies!

    • Every provincial capital plus Montreal, Vancouver, and Ottawa

      • Have Young Green rallies for PR outside the events EMay will be attending

      • Get YGs to attend Town Halls

    • YG campus clubs reach out: William

      • Cherie will find dates and locations to organize the actual rallies

    • Matching E’s tour with the rallies

    • #PR4U: Ian

      • Why do you want PR? Make personal videos to post, as well as interviewing people at the rallies (2 minutes or so)

      • Engage YGs in FB Group by getting them to make the video- send to youth@greenparty.ca

      • Emilianne will tour Quebec with Green and Lescarbeau to visit universities and grow membership and promote PR

  • Website

    • Needs to be translated and reformatted

      • Emilianne’s uncle is a website developer; agreed to sign confidentiality terms - Get website translated in three months

      • Motion to create fully functional bilingual website by November: Cherie
        Second: William

    • Reaching out to GPC for support and advice - September/October

  • Bilingualism

    • Translate the minutes after meeting & post on website

    • By 2017 fully bilingual & functional website

  • Constitution Amendments

    • By March 2017, approved by members

      • Amend to have positions able to be held for more than one consecutive term

      • Cherie will present amendments by (hopefully) January

        • Admin updates

          • ASANA Tasks

            • USE IT :) Doing great.

          • Youth committee creation

            • Details to follow, hopefully have two YGC members, two FC members, two SC members on committee

            • Youth coordinator to come! Paid position!

            • GPC: Youth coordinator

4. Varia

  • Jackson asked if FB Group is for YGC specific or for GPC general?

    • Make a post to describe purpose of group: Free for all about GPC in general

  • Motion: to create blacklist document for inappropriate comments, and after third offense, YG Council will have in-camera meeting to decide whether or not to block individual

    • Passed

5. Adjournment

  • Motion to Adjourn: Cherie

    • William Second

 

July 28, 2016

Executive Meeting Minutes

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            William Gagnon

Jesse Langelier        Cherie Wong

2. Previous Action Items

  • N/A

3. Agenda Item

  • Introduction// Icebreakers: Tell us something about you!

  • Administrative Things

    • Confidentiality Agreements: Signed & Sent to Craig?

    • Chatroom -> Google Hangouts

      • Switching over from Facebook chat

    • Asana: Checklist/To-Dos

      • Organized by Projects - as per our roles on Council

      • Assigning to-dos, putting on due-dates, setting subtasks

    • Help Scout: Replying to youth@gp.ca

      • Mainly by Ian, but sometimes certain issues are sensitive in nature

    • Social Media & Website Update (Ian)

  • Convention Updates

    • Speeches edits

    • YG Dinner

    • Table Talks

    • Hiroshima Day

    • Live streaming with Elizabeth May (electoral reform)

  • Introduction to Roles & Responsibilities

    • Co-Chairs: Overlook the Federal Council, Provide support for Council, Keep connections with GPC & Other GPs

    • Communication: Social Media & Website, Outreach & News

    • Finance Chair: GPC Funds & Creating YG Budget

    • Campaign & External Chair: Connect with local YG clubs & organization

  • Update from meeting with Paul G

    • Plan & launch social media campaign

    • Plan & launch youth events to promote PR

    • Marathon till almost the end of 2016**

  • Young Greens Movement: Linking EDAs with local YG clubs

    • Review Constitutions (EDA & YG & GPC)

    • Reach out to EDAs for suggestions

    • Launch in sample ridings - Test success

  • Weekly, Monthly, Yearly Goals (Open Discussion)

    4. Varia

  • N/A

5. Adjournment

  • Motion to adjourn: Ian

    • Seconded: Emilianne

 

July 26, 2016

Executive Meeting Minutes

1. Participation

  • Present:

Ian Soutar            Emilianne Lepine            Cherie Wong

2. Previous Action Items

  • ACTION: Sign confidentiality agreements

  • ACTION: Prepare speeches

3. Agenda Item

  • Motion to adopt agenda: Ian

    • Seconded: Emilianne

  • Confidentiality Agreements

    • Must be signed by Council Members & volunteers

    • Protect us and the party from any potential leak of private information

  • Convention Application Winner: William

    • Putting him in contact with Honora

    • Making sure he will be able to find a place to stay and transport to Ottawa

    • Sending email to those applied - Thank them for participating

  • YG Council Training & Introduction

    • Council Application Winner: William & Jesse

      • Are they available Thursday 8PM Eastern 5PM Pacific?

      • If not, we will send doodle out for all exec members to find next available time

      • Are they GPC paid members?

    • Actions: GPC Email for both William & Jesse

    • Finding a time to meet with all council members: Ice breaker, Introductions, Hopes & Dreams

    • Putting Finance Chair in touch with GPC Funds

    • Setting up C&E Chair: Google Drive

  • Introduction to James Shaw

    • English & French (5mins total)

  • Hiroshima Speec

  • Table Talks

    • Read the outline, Questions?

    • Discussion: What encourage and engage youth? What options we have when planning events for youth?

    • Opportunity to leave their emails & info: We can send them a completed pack of the Youth Movement Package

  • Promotion on website & social media

    • Council Members make 1 website blog post per month

    • Introduction to council (pics & Bio)

4. Varia

  • N/A

5. Adjournment

  • Motion to Adjourn: Emilianne

    • Seconded: Ian


 

 

June 29, 2016

Executive Meeting Minutes

1. Participation

Present:
Ian Soutar            Emilianne Lepine            Cherie Wong

Observer:
Honora Nedwidek

2. Previous Action Items

N/A

3. Agenda Item

Young Greens Convention Orientation (Honora)

  • Sponsorship: Taken 3 for each executive member, 1 more available
    Selection Process:
    Write 500 or less to why coming to Convention
    Reference Letter from EDA/YG Chapter?
    Make sure of sponsorship
    Criteria for selection

  • Thank you cards for those who gave the donations

Friday Night Dinner: Reservation for YG

  • Honora is looking at options
  • Opening Ceremony: to introduce the NZG, Proportionate Representation

Saturday/Day 2: @2PM - TABLE TALKS

  • Each table hosts 10 people, 15 minutes to talk about topic; ROTATE 3 times
  • Each table has 1 topic; YGC Table

Day 2: @7PM~7:45PM GALA

Your Party Your Vision Your Action

  • Similar to TedTalks (2~4 minutes)
  • Finance Chair; Campaign and External Chair Vacancy
  • ACTION: Assessed Appointment
  • Write 500 words about why you are fit for position
  • Due Date: N/A

3. Administrative Things

  • GPC Emails & Access, ASANA, HelpScout
  • Webinar Education
  • Other means of communication with more immediate responses
  • Overview of roles & responsibilities
  • Ian: Website & Email
  • ASANA: Action Items
  • Goals & Vision
  • Open Discussion
  • Building a bridge between EDA & Campus Clubs

4. Varia

  • N/A

5. Adjournment

  • Motion to Adjourn: Emilianne
  • Ian Seconded